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We're looking for a positive proactive team member for our fast-paced, award winning design firm. If you know someone who might be a good match for our team, please share this opportunity!


Are you an innovative thinker with a commitment to providing exceptional customer service?


Bookkeeping Office Manager

Full-time

  • Excel: 1 year (Required)

  • Bookkeeping / AR / AP: 2 years (Required)

  • Office Management: 1 year (Preferred)

  • Quickbooks: 1 year (Required)

Position Summary

Ensure timely and accurate accounts receivables/payables and sales tax communications in-house as well as with outside accounting firm. Maintain organized project filing, scheduling, and positive Client relations as the unofficial “Director of 1st Impressions”.

Essential Functions / Major Responsibilities

  • Perform accounting and administrative duties related to efficient and on-time maintenance and processing of Vendor/Client accounts payable/receivable transactions using firm’s Online system Ivy (ivy.co), and reconciling monthly banking via QuickBooks

  • Maintain effortless communication with outside Accountant/tax preparer

  • Maintain and submit accurate sales tax documentation, payments and reports

  • Utilize Ivy (ivy.co) for scheduling, allocating project hours, project agreements, and payments

  • Review employees’ time sheets and promptly process/submit payroll to HR company

  • Monitor Design staff emails for high-priority items and facilitate communication between Designers and Clients

  • Answer incoming calls including initial conversations as unofficial “Director of 1st Impressions”, schedule Client appointments and maintain Designers’ schedules

  • Actively participate in weekly team meetings


Skills & Qualifications

  • Minimum two years accounting/AP/AR work experience in similar industry (e.g., design/architecture firm, showroom, remodeling/construction company, etc).

  • Experience with construction cost codes, resale accounting, and sales tax reporting

  • Demonstrate proficient and high-level performance on Mac platform with QuickBooks, Excel, Word, and online interfaces

  • Exceptional and genuine customer service, interpersonal, and communication skills

  • Demonstrate strong work ethics, integrity, good judgment, and maintain high level of confidentiality

  • Proactive approach to problems with innovative solutions for a positive outcome for the whole team

  • Positive mindset with a desire to grow personally and as a company

  • Ability to be productive in a shared and open office environment